Time and Attendance Data Collection Made Easy

Posted June 20, 2014 by Layne Davlin
atlanta time and attendance data

It pays to invest in data collection, even when employees are on salary.

The benefit of data collection has been fully realized across industries and within organizations. Big data – massive amounts of pooled information too large for most programs to deal with – is being mined for its potential to predict not only the best working conditions for achieving top performance but for who will perform best in certain roles.

Whether your workers are hourly or salaried employees, you have many reasons to track how they spend their time. Einstein HR presents easy solutions used to automate data collection and immediately put those figures into use. Look at the number of ways you can use simple time and attendance information to fine-tune your policies, reduce costs and increase profits.

Clock-In, Clock-Out From the Comfort of Your Desk

Significant savings can be found in employee self-service (ESS) portals. Standing in line to clock in at the start of a day or remembering your hours at the end of a long shift (or a long week) both lead to waste and time clock fraud. By designing a self-serve time-in/time-out system, you get access to more accurate data and it’s both easy and convenient for your workers to complete.

Day-Off Requests, Sick Day and Vacations Tracking

Giving your employees access to their current logged hours and their upcoming schedules helps ensure they’ll always be to work on time. It also helps them keep track of their remaining benefit hours, so they’re not at risk for going over. Giving them the additional advantage of requesting days off or alerting you through an employment portal when they’re out sick, benefits the both of you. First, your employee will have an increased feeling of autonomy. Second, it will be easier for you to stay organized.

How Do We Put Data Collection to Real Use?

In day-to-day operations, data collection acts as a morale booster, a performance enhancer and as a major convenience. However, there’s an additional benefit your employees may never realize. All of this information gives you insight on employee value. Instead of working off of assumptions, you see real results, and you might be surprised by the outcomes.

This information can be used in every leg of your business too, from schedule to hiring and basic company policy. You can spot trends in performance, profit and disengagement alike. You can use data tracking to answer questions like these:

  • How does vacation time impact job satisfaction? American workers felt pressured into forgoing an average of 9.2 days of paid vacation time in 2012. Job security issues were the main factor. Compare the vacation days of your current top earners with employees who’ve quit or been let go in the past year, or better yet, compare those who are succeeding with employees you’re worried about.
  • How does being late affect productivity? Take a look at who is late most often in your organization and how those workers stack up to their coworker competition. Many constantly-late employees consider themselves “natural procrastinators” but put changes in place once you show how their bad habits are holding them back.
  • Is your employee depressed? A recent study by the CDC linked depression to up to $77 billion in losses a year. While you likely care for your workers’ well-being without needing a statistic, those kinds of figures give you extra incentive to look for warning signs. A sudden number of late arrivals, early outs and missed days indicate there’s a health problem at play. As a manager, you can’t count on someone coming to you for help, but you can improve work conditions and increase results by ensuring personnel with warning signs are made aware of any professional help your benefits provide.

Tracking time and attendance data can help your business in many ways, from rooting out problems to increasing job satisfaction and boosting your bottom line. Contact Einstein HR for help in establishing automated, accurate methods for recording employee data.

Email your questions on workforce data collection to an Einstein specialist today.